Uganda Marketing

Duty Description

Key Duties and Responsibilities:

• Reception Duties; Reply to general correspondence and enquiries, answer calls, take messages, provide relevant information to visitors and callers, welcome visitors and take care of their wellbeing, receive deliveries, keep track of staff & visitors etc.
• Office Administration Duties; photocopy, bind and print as requested by staff, ensure that office has adequate office stationary, refreshments and cleaning supplies, maintain office equipment, update office notice board, do filing, supervise cleaner.
• Project Administration Duties; ensure accurate filing and tracking systems, support staff in maintaining paper and electronic files, store project documents.
• HR Administration Duties; maintain staff personal files and records, post job adverts, receive applications and arrange them for recruitment, ensure HR guidelines and polices are disseminated to all staff, maintain records of key expiry dates etc.
• Logistics Administration Duties; Provide support in travel arrangements, book meeting venues, ensure supply of stationary etc. for meetings.

Required Qualifications

Qualifications, Skills and Experience:

• The ideal candidate for the Finnish Refugee Council (FRC) Receptionist / Office Assistant job opportunity must hold a University diploma in Administration / Records Management / HR or other relevant field
• A minimum of two years of experience in similar position.
• Good administrative skills, excellent at keeping order and solving problems.
• Computer literate and be able to solve basic computer software problems.
• Ability to take responsibility and committed to the aims of FRC.
• Friendly, creative and proactive.

How to Apply:

All suitably qualified and interested candidates are encouraged to send their application letters with salary expectations, and max. 5-page CV, incl. contacts to three professional reference persons, and your language skills to frcugandaadmin@refugeecouncli.fi

NB: Please do not send copies of your certificates at this stage.