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Administrative Secretary - National Planning Authority (NPA)

Administrative Secretary - National Planning Authority (NPA)
Deadline Date: Thursday, December 21, 2017
Required Number: 1

Duty Description

About US:

The National Planning Authority (NPA) was established by an Act of Parliament No.15 of 2002 in compliance with article 125 of the Constitution of the Republic of Uganda (1995). Accordingly NPA is the principal statutory agency responsible for the management of national and decentralized development planning in Uganda. The primary function of the Authority is to produce comprehensive and integrated development plans for the country elaborated in terms of the perspective Vision, Long and Medium-term Plans.

 

Key Duties and Responsibilities:

  • Support staff under Management, Human Resource and Administration
  • Manage appearance of and order in the office of the including ordering replacement of furniture & equipment
  • In liaison with cleaners ensure that the offices under her / his control are regularly cleaned and well arranged
  • Answer calls, take electronic messages, direct calls
  • Manage the correspondences book or register
  • Carry out word processing and formatting
  • Stand in for other secretaries
  • Opening up and maintaining the required manual and electronic files / folders in the office of the Deputy Executive Director
  • Ascertain meeting & workshop venues for meetings conducted by the Deputy Executive Director and or heads of departments
  • Ascertain the scheduled times and calendar dates
  • Take minutes on request and Write reports on request
  • Circulate agendas, programs and action points to relevant officers
  • Work closely with administration in preparation of required logistics or refreshments for meetings as needed
  • Making requisitions as requested
  • Taking and typing minutes of minutes as may be required
  • Keeping safely keys and passwords/ avoiding un authorized access
  • Reporting faults on office equipment to or responsible person
  • Arranging the equipment and furniture in office of the Deputy Executive Director in an appeasing order
  • Any other lawful duties as assigned by the supervisor or higher authorities

Required Qualifications

Qualifications, Skills and Experience:

  • The ideal candidate for the National Planning Authority (NPA) Administrative Secretary job opportunity should hold an Honors degree; in Secretarial or equivalent in relevant field
  • On top of the minimum qualifications the following will be of added advantage;
  • Possession of post graduate qualifications in a relevant field is an added advantage
  • Certification in fields relevant to the job.
  • At least three years of experience and substantive knowledge in secretarial work in a reputable development-oriented institution/organization involving management and administration of cross-functional activities
  • Industrious and self-driven
  • Ready to work long hours
  • Track record of high Integrity
  • Computer literacy
  • Strong interpersonal and communication skills
  • Must be result oriented
  • Strong team player with leadership skills
  • Age: Between 25- 45 years

How to Apply:

  • All suitably qualified and interested candidates should send two sets of applications with detailed curriculum vitae clear phone and email contacts, photocopies of academic and professional certificates and transcripts should be directed to: The Executive Director, National Planning Authority, P.O. Box 21434 Kampala Uganda; Planning – House Plot 17B Clement Hill Road.


Note:

  • The preferred method of applications delivery is physical delivery through the NPA Front Desk / Reception. However, postal applications are also allowed provided they are received before the deadline indicated below
  • Shortlisted candidates shall be notified through their email addresses and phone contacts indicated on the application or CV.