Duty Description
About Us:
Samaritan’s Purse is an international Christian relief and development organization meeting the critical needs of victims of war, poverty, natural disaster, famine and disease with the aim of sharing God’s love.
Key Duties and Responsibilities:
- Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with SP procurement principles, standards, and policies; donor regulations; and local statutory requirements.
- Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and
- maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
- The Procurement Manager will take lead and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, goods/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc. Prepare contracts
- Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
- Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high quality programming.
- Manage and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
- Keenly monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
- Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making
- Actively participate in closing of Department audits
- Maintains a detailed supplier database for SP Uganda Field Office.
- Works in liaison with and trains Budget Managers on the procurement process; ensuring timely, complete, accurate, and detailed paperwork is maintained in accordance with Samaritan’s Purse procurement policies.
- The jobholder serves as a member of purchasing committee responsible for the review and analysis of bid packages, and making the supplier selection recommendation.
- Perform any other duties as will be assigned by supervisor from time to time.
Required Qualifications
Qualifications, Skills and Experience:
- The applicant for the Samaritan’s Purse Procurement Manager job placement should hold a Bachelor’s Degree in Procurement and Supply Chain Management, Business Administration, or other business related disciplines. Master’s Degree in Business Administration or other related field preferred. A professional certification such as CIPS, CILT etc. is a plus.
- At least five years of related experience in Procurement/Purchasing Management or Logistics and Business Administration with increasing responsibility, preferably with an international organization.
- Significant exposure and experience in leading a procurement team, possess good working knowledge of various donor Procurement Regulations (e.g. USG, EU, DFID, UN Agencies, etc.…), knowledge of International, National Procurement Regulations and Local Market Conditions, strong knowledge of contract terms,
- Demonstrated ability to negotiate terms and agreements, build and maintain networks with suppliers, as well as knowledge of PPDA procurement regulations of the government of Uganda.
- A successful candidate must be proficient in MS Office package (Excel, Word, and PowerPoint), possess strong planning, coordination, prioritization, time management and analytical skills with ability to make independent judgment and decisions.
- Highly proactive, resourceful, solutions and results-oriented with strong negotiation, communication, and relationship management skills.
- Be dynamic, personable and a team player
How to Apply:
All suitably qualified and interested candidates should send an updated CV, covering letter and relevant documentation via email to HR: Ugandahr@samaritan.org or hand deliver to Samaritan’s Purse offices, Plot 11 Luthuli drive, Bugolobi. Kampala. Uganda