Duty Description
About US:
The National Planning Authority (NPA) was established by an Act of Parliament No.15 of 2002 in compliance with article 125 of the Constitution of the Republic of Uganda (1995). Accordingly NPA is the principal statutory agency responsible for the management of national and decentralized development planning in Uganda. The primary function of the Authority is to produce comprehensive and integrated development plans for the country elaborated in terms of the perspective Vision, Long and Medium-term Plans.
Key Duties and Responsibilities:
- Support staff under Management, Human Resource and Administration
- Manage appearance of and order in the office of the including ordering replacement of furniture & equipment
- In liaison with cleaners ensure that the offices under her / his control are regularly cleaned and well arranged
- Answer calls, take electronic messages, direct calls
- Manage the correspondences book or register
- Carry out word processing and formatting
- Stand in for other secretaries
- Opening up and maintaining the required manual and electronic files / folders in the office of the Deputy Executive Director
- Ascertain meeting & workshop venues for meetings conducted by the Deputy Executive Director and or heads of departments
- Ascertain the scheduled times and calendar dates
- Take minutes on request and Write reports on request
- Circulate agendas, programs and action points to relevant officers
- Work closely with administration in preparation of required logistics or refreshments for meetings as needed
- Making requisitions as requested
- Taking and typing minutes of minutes as may be required
- Keeping safely keys and passwords/ avoiding un authorized access
- Reporting faults on office equipment to or responsible person
- Arranging the equipment and furniture in office of the Deputy Executive Director in an appeasing order
- Any other lawful duties as assigned by the supervisor or higher authorities